Business Assistant – Johannesburg, South Africa
We are seeking a highly organized and proactive Business Assistant to support the Head of Sales with all administrative tasks and assist in facilities management.
The successful candidate will be responsible for managing day-to-day administrative duties, ensuring efficient operations within the sales department, and overseeing the maintenance and management of office facilities. This role requires a detail-oriented individual with excellent communication skills and the ability to multitask in a fast-paced environment.
Area of responsibility
Administrative Support to Head of Sales:
- Provide high-level administrative support to the Head of Sales, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Act as a liaison between the Head of Sales and external stakeholders.
- Maintain and organize filing systems, both physical and digital, ensuring easy access to critical information.
- Assist with tracking sales metrics and preparing materials for sales meetings and reviews.
- Answering of switchboard and transferring calls to the relevant persons within Neosun Energy SA.
Facilities Management:
- Oversee the day-to-day management of office facilities, ensuring they are well-maintained, safe, and conducive to a productive work environment.
- Coordinate office maintenance, including liaising with vendors, contractors, and service providers for repairs, cleaning, and other facility needs.
- Manage office supplies inventory, ensuring that necessary materials are stocked and that the office operates smoothly.
- Organize office space, including arranging furniture, equipment, and layouts to optimize efficiency.
- Ensure compliance with health, safety, and environmental regulations within the office.
- Resolving all internet and IT Concerns.
Additional Duties:
- Assist with organizing internal and external events, including sales team meetings, client meetings, and company events.
- Handle confidential and sensitive information with discretion.
- Provide general support to other departments as needed to ensure smooth operations.
Requirements. To succeed in this role, you should have:
- Proven experience as a Business Assistant, Administrative Assistant,
or similar role. - Excellent organizational and multitasking skills.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Ability to prioritize tasks and manage time effectively.
- Strong attention to detail and problem-solving abilities.
- Experience in facilities management or a related field is a plus.
- A proactive, positive attitude with a hands-on approach to problem-solving.
Conditions. What you will get from joining our team:
- This is contract position with our South African entity;
- Office-based position with modern and well-equipped working space located at The Bank Building 24 Cradock Avenue, Rosebank 2128, Johannesburg
- Unique opportunity to join international company at this rapidly growing stage with professional, motivated, and multicultural team;
- Opportunity to participate in supporting green energy business;
- Real opportunity for professional and career growth;
- We offer on-going training for product knowledge, which is a key element to provide customer assistance.
Application Steps:
- Application;
- Interview with the HR manager;
- Short introduction video in English for management team (we will provide details during the interview);
- Interview with the Head of Sales – Africa.
