Business Assistant to CEO

We are seeking a smart, ambitious, and highly organized Business Assistant to become the CEO’s right hand. This is not a secretary role — but a launchpad for a future operations or branch director. Your mission is to relieve the CEO from operational routines and help scale the company.

You’ll be directly involved in high-level business, work in a fast-paced founder’s rhythm, and travel globally — including to exhibitions, partner meetings, and investor negotiations. If you’re aiming to grow years ahead in months, this is for you.

More about CEO (Ilya Likhov) and NEOSUN Company can be found on his Instagram: ilya_likhov, LinkedIn – or the company website www.neosun.com/press/

Responsibilities:

  • Act as the CEO’s right hand: proactively manage tasks, information flow, and execution.
  • Take detailed meeting notes and prepare protocols; follow up on action points with employees, partners, and clients.
  • Organize and accompany the CEO on business trips around the world (trips are typically planned in advance, but flexibility is required for occasional spontaneous travel).
  • Task and schedule management – track the CEO’s tasks and plans, sending regular reminders
  • Maintain and organize the CEO’s calendar, ensuring he is reminded of important meetings and dates.
  • Organize travel arrangements, from booking tickets to communicating with reception.
  • Joint meeting with the customers, investors or partners.
  • Accompaniment at exhibitions, conferences and other events.
  • Prepare presentations for conferences and meetings.
  • Managing social media or other personal brand promotion activities.
  • Research information, analyze data, and provide concise reports.
  • Find, manage, and control contractors (legal, marketing, design, accounting, etc.)
  • Photography and filming during trips, meetings and events, assisting with social media.
  • Handle other assignments (both business and personal).

Requirements:

  • Are fluent in English (C1 or higher); additional languages (e.g., Spanish) are a plus.
  • Are smart, structured, and able to juggle multiple streams simultaneously.
  • Have a proactive attitude and are not afraid of high responsibility.
  • Are detail-oriented and have an excellent memory.
  • Have a “get-it-done” mindset — can negotiate, organize, and execute without supervision.
  • Are confident with business, legal and financial terminology.
  • Have experience in project management or assistant/operational roles (or a desire to grow fast).
  • Can design presentations, draft documents, and communicate professionally.
  • Are familiar with social media, especially Instagram — bonus if you manage your own.
  • Use ChatGPT or similar tools regularly and effectively.
  • Have international experience (studying/living abroad is a plus).
  • Are mobile and ready for global travel.

What We Offer:

  • Growth potential: grow into an operations or executive director role — as fast as you’re ready.
  • Unique experience: work side-by-side with the founder in international markets, real business and fundraising.
  • Global travel: exhibitions, negotiations, team launches, and more.
  • Flexible work setup: hybrid or remote, always in sync with the CEO.
  • Official contract: with a Hong Kong-based entity (British law), vacations according to Russian Federation rules.
  • Schedule: We aim to operate within standard business hours, but you’ll work according to the CEO’s schedule. Flexibility to stay connected and respond outside typical hours—especially during travel or key projects—is required.

Application Steps:

  1. Send your CV and a short cover letter — explain why you want this role and what makes you a strong fit.
  2. Complete a short online questionnaire.
  3. Pass a small test assignment.
  4. Record a short intro video in English (details shared if you reach the final round).
  5. Final interview with the CEO.

Thank you for considering NEOSUN Energy as a part of your career journey!